Job opening: Village Administrator
See details below.
Deadline to submit resume and letter of intent is 4pm on Nov. 24, 2021. Resumes may be mailed to Mayor of Bolivar, PO Box 117, Bolivar, OH 44612; emailed to Mayor@villageofbolivar.com or dropped off in the drop box located at 109 Canal Street NE, Bolivar, 44612. Please call 330-874-3717 #4 for questions.
VILLAGE OF BOLIVAR
Job Title: Village Administrator
The Village Administrator (V.A.) is a position that operates under Ohio Revised Code (O.R.C.) Power and Duties Section 735. This position must be appointed by the Mayor with the Council approval. This appointment shall generally be for a one-year term unless otherwise approved by the Mayor and Council. During and after the probationary period, the Village Administrator shall be under the supervision or direction of the mayor.
The V.A. hires, orients, and supervises office staff, utility staff, street staff, and service staff. Coordinated the external and internal village functions. Acts to promote relationships with village citizens.
ESSENTIAL JOB FUNCTIONS
Village Administrator O.R.C. 735.273 (Power and Duties) Functions
1. Management, conduct, and control of the water works. See ORC 743.01 and 743.26.
2. May make bylaws and regulations as deemed necessary for the safe, economical and efficient management and protection of such works, plants, and public utilities (must not be inconsistent with Municipal ordinances and resolutions or to the Constitution of the State of Ohio).
3. Management, conduct, and control of streets, avenues, alleys, lands, lanes, squares, landings, market houses, bridges, viaducts, drains, ditches, culverts, streams and water courses, lighting, sprinkling and cleaning of all streets, alleys, and public buildings and places. O.R.C. 723.
4. Management, conduct, and control of sewers, drains, ditches, culverts, streams and water courses, lighting, sprinkling. O.R.C. 729.
5. Management, conduct, and control of Contracts.
6. Appoint and supervise officers, employees, agents, clerks, and assistants authorized by Village Council and approved by Mayor.
7.. Performs the function of boards of public affairs.
8. The V.A. will supervise and direct the Park System in his/her daily operations.
9. The V.A. is authorized to agree in the name of the Village to be bound by all contract terms and conditions as the Department of Administrative Services, Office of State Purchasing prescribes. Such terms and conditions may include a reasonable fee to cover the Village’s participation in a contract. Further, the V.A. does agree to be bound by all such terms and conditions.
10. The V.A. is authorized to agree in the name of the Village to directly pay the vendor, under each such State Contract in which it participates.
11. Manage and control budgets within V.A. authority.
12. Develop and maintain a capital budget program within V.A. authority.
13. The Village Administrator works closely with the Mayor and Council to develop Village policies and procedures; communicates and implements these procedures.
14. The Village Administrator will create and devise ordinances and resolutions as needed.
15. He/she works closely with Solicitor, Fiscal Officer, Water and Street Superintendent and other professionals to solve municipal problems.
16. He/she directs implementation of new or expanded programs. The Village Administrator must keep the Mayor and Council informed on municipal services, programs, plans and fiscal matters by written or oral reports at Council meetings.
17. The Village Administrator oversees projects and inspects contractor’s work, approves change orders and makes sure projects are completed timely and as planned.
18. He/she advises the Mayor and Council on major problems and concerns pertaining to Village operations and recommends solutions.; directs and evaluates the work and professional development of subordinates and staff.
19. The Village Administrator serves as purchasing agent and coordinates municipal purchases on matters less than $25,000.00 with the Fiscal Officer; reviews and recommends annual budgets and methods of financing municipal services and controls expenditures within budget appropriations to the Fiscal Officer.
1. Provides positive customer services, external and internal.
2. Performs all duties in conformance with appropriate safety and security standards.
3. Maintain confidentiality in respect to all matters as governed by local Ordinance, State, and Federal Laws.
4. Flexibility in receiving and performing work assignments.
5. Participate in Continuing Quality Improvement.
6. Attend continuing education in-services, as needed.
7. Fosters an atmosphere of teamwork and collaboration by assisting co-workers and other departments as needed and directed.
OTHER DUTIES AND RESPONSIBILITIES
- Perform special projects and related duties as required or assigned by the Mayor or Village Council and/or designee.
The intent of this description is to provide a representative summary of the major duties and responsibilities performed by staff. Staff may be requested to perform job-related tasks other than those specifically presented in this description.
- This position works closely with the Mayor, Council, Fiscal Officer, and other Village personnel, and represents the Village to other government agencies and organizations outside of the Village. The Administrator shall maintain necessary confidentiality at all times.
INTERNAL: Full-time and Part-Time Staff, Street Superintendent, and Mayor.
EXTERNAL: Local Community (Bolivar Residents), General Community (Residents outside of Bolivar), and Phone Contacts. The Village Administrator assists citizens with problems regarding municipal services and evaluates existing programs and develops recommendations for improvement to increase the effectiveness, efficiency and responsiveness of Village operations and services. Confers with elected officials, state and federal agencies, private organizations and citizens concerning Village matters; represents the Village before legislative, judicial, and administrative bodies
EXPERIENCE AND QUALIFICATIONS
1. Graduation from high school and college including progressively responsible supervisory experience; or any equivalent combination of training and ‘experience which provides knowledge, abilities, and skills.
2. Thorough knowledge of modem principles, methods, equipment, and facilities.
3. Thorough knowledge of federal, state, and local laws, requirements, and standards.
4. Knowledge of the policies and procedures of the municipal government.
5. Knowledge of departmental budgeting.
6. Ability to make arithmetic computations using whole numbers, fractions, and decimals.
7. Ability to communicate effectively, orally and in writing.
8. Ability to establish and maintain effective working relationships with others.
9. Ability to maintain required records and to prepare required reports.
10. Ability to visually detect system problems.
11. Ability to deal with problems involving several concrete variables in standardized situations.
12. Certified Water Operator preferred.
13. Must demonstrate experience working with limited supervision.
14. Must demonstrate ability to handle confidential information.
15. Must be proficient in Microsoft Office and other computer software.
1. Ability to deal effectively with stress.
2. Work is light lifting and exerting physical effort.
3. Ability to routinely get into and out of trucks and other equipment.
4. May walk or climb over ditches or other rough terrain, balance, stoop, kneel and crouch.
5. Visual / hearing ability sufficient to comprehend written /verbal communication
6. General good health. External applicants, as well as position incumbents who become disabled, must be able to perform the essential job functions, either unaided or with the assistance of a reasonable accommodation to be determined by management on a case-by-case basis.